CONSTITUTION OF THE SOUTHERN NEW ENGLAND WOMEN’S GOLF ASSOCATION
(Original Constitution with detailed Amendments at end of document)
Article I Name
The name of the Association shall be the “Southern New England Women’s golf Association”
Article II Objective
The objective of the Association shall be the promotion of the golf for women in the State of Connecticut and neighboring states, in accordance with USGA rules.
Article III Membership
Club membership in the Association may be extended to clubs in the State of Connecticut and neighboring states. Each course shall be represented by not more than one club.
Application for club membership shall be made in writing to the Secretary of the Association
Any eligible club may be elected to membership by the majority vote of the Executive Committee.
Payment of yearly club dues shall be made at the time of acceptance of the Association.
Members of any club of the Association may become individual members upon payment of individual dues.
Article IV Dues
Club membership and individual membership dues of the Association shall be determined at the annual Fall meeting and shall be payable prior to or at the annual Spring meeting.
Article V Officers, Executive Committee and Board
The Officers of the Association shall be the President, First Vice President, Second Vice President, Secretary, Treasurer and Tournament Coordinator.
The Executive Committee of the Association shall be the elected Officers, and eight Regional Delegates selected by the membership of the Association.
The Board shall be the Executive Committee, the Past President (ex-Officio) and appointed committee chairwomen.
The Officers of the Executive Committee shall be elected at the annual Fall meeting and shall hold office for one year. Not more than one officer shall be elected from any club.
The Regional Delegates of the Executive Committee shall be elected at the annual Fall meeting by two representatives of each club in their region. Not more than one Delegate shall be elected from any club.
Vacancies for any Office shall be filled for the unexpired term by vote of the remaining members of the Executive Committee.
A majority of the members of the Executive Committee shall constitute a quorum.
The Executive Committee, as it deems necessary, shall propose amendments to this Constitution for consideration and action by the membership at an annual meeting.
Article VI. Powers and Duties of Executive Committee and Board
The control and management of the Association and the affairs and property thereof shall be entrusted to the Executive Committee. Only the Executive Committee shall have voting power.
The President shall preside at all meetings of the Association and of the Executive Committee. She shall serve as an honorary member of the State Amateur Committee. She shall appoint Association representatives to the State Amateur Committee, Tournament of Champions committee and the appointed SNEWGA Board Members.
The First Vice President shall perform all duties of the President in her absence or inability to serve. She shall be responsible for keeping a role of Membership.
The Second Vice President shall be responsible for Round Robin and Fall Cup matches and shall act as rules Chairwoman in accordance with USGA regulation.
The Secretary shall keep accurate records of meetings of the Association and of the Executive Committee and mail copies of those records to all Board members. She shall keep a roll of membership, and correspondence belonging to the Association.
The Treasurer shall collect all monies belonging to the Association and, with approval of the Association dispense same. She shall report, in writing, the financial status of the Association when required by the Executive Committee, and at the annual meeting shall present a written report showing all receipts and expenditures. She shall present a proposed budget for approval by the membership at the annual Fall meeting. The Treasurer’s books may be subject to tan annual audit.
The Public Relations Chairwoman shall write and arrange for the publication of all noteworthy event.
The Regional Delegate shall serve as liaison between the Board and her region.
The ex-Officio, the immediate Past-President, shall serve on the Board in an advisory capacity. She shall serve as Chairwoman of the Nominating Committee.
Article VII Association Meeting
There shall be annual Fall and Spring meetings.
Special meetings of the Association may be called by the president or by the Executive Committee, or may be called at the written request of any two clubs of the Association.
Thirty days notice of the time and place of the annual meetings and two weeks’notice of the time and place of any other meetings shall be mailed by the Secretary to all clubs of the Association. The notice of special meetings shall state the objective(s) of said meeting.
The clubs of the Association shall be represented at the meetings. Club Presidents and SNEWGA representatives (or their authorized representatives) are entitled to vote; only two votes per club.
Representation by a majority of the member clubs shall constitute a quorum.
Article VIII – Nominating Committee
The ex-Officio shall appoint the Nominating Committee.
The Nominating Committee shall consist of five members: the ex-Officio, a previous President, an elected Board member, an appointed Board member and a member of the general Membership.
The current President shall not serve on the Nominating Committee.
Article IX Amendments
The Constitution may be amended at the annual meetings by a two-thirds vote of those present and authorized to cast ballots under Article VII, Section 4. The Secretary shall provide member clubs with written notice of any proposed amendments not less than thirty days prior to the meeting at which an amendment will be considered.
Amended 2008 - Added Article IX
Amended 2009 –
i) Tournament Coordinator voted in as an officer
Ii) Public Relations Coordinator voted out as an officer
Amended October 2010 –
i) Tournament Coordinator title changed to VP – Tournaments
ii) 2nd VP title change to VP – Spring and Fall Competitions
iii) Public Relations duties removed (no longer an officer)
iv) VP - Tournaments duties added (now an officer)
v) Revised the maximum number of officers from one (1) to two (2) that can be from one club sitting on the Executive Committee
vi) Other minor changes—such as, clarifications or additions or deletions to duties all listed in separate document
Amended 2013 –
i) Ex-officio duties to maintain Procedures Manual added
ii) Added text that only clubs with at least one individual member count towards quorum
Amended 2017 –
i) Regional Delegates number is no less than six and no more than eight.
ii) At the Fall Meeting, each region elects no less than three and no more than four Regional Delegates.