CONSTITUTION OF THE SOUTHERN NEW ENGLAND WOMEN’S GOLF ASSOCATION
(Current Constitution as Amended)
Article I Name
The name of the Association shall be the “Southern New England Women’s golf Association”.
Article II Objective
The objective of the Association shall be the promotion of the game of golf for women in the State of Connecticut and neighboring states, in accordance with USGA rules.
Article III Membership
Club membership in the Association may be extended to clubs in the State of Connecticut and neighboring states. Each course shall be represented by not more than one club. Each golf facility shall have one SNEWGA representative regardless of the number of participating clubs.
Application for club membership shall be made through the First Vice President of the Association.
Any eligible club may be accepted into membership by the majority vote of the Executive Committee.
New clubs will pay their annual dues at the time of their acceptance into the Association.
Members of any club of the Association may become individual members upon payment of individual dues.
Article IV Dues
Club membership and individual membership dues of the Association shall be determined at the annual Fall meeting and shall be payable prior to or at the annual Spring meeting.
Article V Officers, Executive Committee and Board
The Officers of the Association shall be the President, First Vice President, Vice President - Tournaments, Vice President - Spring and Fall Competitions, Secretary, and Treasurer, and CTO (Chief Technology Officer).
The Executive Committee of the Association shall be the elected Officers, and no less than six (6) and no more than eight (8) Regional Delegates selected by the membership of the Association.
The Board shall be the Executive Committee, the Past President (ex-Officio) and appointed committee chairwomen.
The Officers of the Executive Committee shall be elected at the annual Fall meeting and shall hold office for one year. Not more than two officers shall be elected from any club.
Each region will have four delegates to represent the clubs from that region on the Executive Committee of the Board. At each annual Fall meeting, members in attendance will elect two (2) delegates from each region to serve a two-year term. There is no limit to the number of terms a delegate can serve. Voting shall follow the procedure outlined in Article VII, Section 4. No more than two (2) delegates shall be elected and serve from any club.
Vacancies for any Executive Committee Position shall be filled for the unexpired term by vote of the remaining members of the Executive Committee.
A majority of the members of the Executive Committee shall constitute a quorum.
The Executive Committee, as it deems necessary, shall propose amendments to this Constitution for consideration and action by the membership at an Association Meeting as described in Article VII Section 1 or 2.
Article VI. Powers and Duties of Executive Committee and Board
The control and management of the Association and the affairs and property thereof shall be entrusted to the Executive Committee. Only the Executive Committee shall have voting power.
The President shall preside at all meetings of the Association and of the Executive Committee. She shall appoint other non-executive board positions and committees, and shall represent the Association on other CSGA or similar committees, as needed.
The First Vice President shall perform all duties of the President in her absence or inability to serve. She shall be responsible for keeping a list of Membership.
The Vice President - Spring and Fall Competitions shall be responsible for inter-club competitions that take place in the spring and fall.
The Secretary shall keep accurate records of meetings of the Association and of the Executive Committee and provide copies of those records to all Board members. She shall keep correspondence belonging to the Association and prepare the Association’s Annual Report.
The Treasurer shall collect all monies belonging to the Association and, with approval of the Association dispense same. She shall report, in writing, the financial status of the Association when required by the Executive Committee, and at the annual meeting shall present a written report showing all income and expenditures. She shall present a proposed budget for approval by the membership at the annual Fall meeting. The Treasurer’s books may be subject to an annual audit.
The Vice President - Tournaments shall be responsible for scheduling and coordinating SNEWGA tournaments.
The Regional Delegate shall serve as liaison between the Board and the clubs in her region.
The ex-Officio, the immediate Past-President, shall serve on the Board in an advisory capacity. She shall serve as Chairwoman of the Nominating Committee. She shall maintain the Procedures Manual throughout the year as follows:
- Request job description updates from board members as necessary.
- Review monthly board minutes for additions or changes to board policies, and update the Procedures Manual as necessary.
The Chief Technology Officer (CTO) shall be responsible for supporting the Association in matters related to technology needs, including but not limited to coordinating with VP Membership, VP Tournaments, and VP Spring and Fall Competitions in setting up current year Membership programs and Tournaments in the software application utilized by the Association for such purposes; ensuring that an adequate number of admins are trained in the usage of such application; and assisting the Webmaster regarding technical needs arising from the use of the Association’s website.
Article VII Association Meeting
There shall be annual Fall and Spring meetings.
Special meetings of the Association may be called by the president or by the Executive Committee, or may be called at the written request of any two clubs of the Association.
Thirty days’ notice of the time and place of the annual meetings and two weeks’ notice of the time and place of any other meetings shall be provided to all clubs of the Association. The notice of special meetings shall state the objective(s) of said meeting.
The clubs of the Association shall be represented at the meetings. Club Presidents and SNEWGA representatives (or their authorized representatives) are entitled to vote; only two votes per club.
Representation by a majority of the member clubs (that have at least one individual member per Article III, Section 5) shall constitute a quorum.
Article VIII – Nominating Committee
The ex-Officio shall appoint the Nominating Committee.
The Nominating Committee shall consist of five members: the ex-Officio, a previous President, an elected Board member, an appointed Board member and a member of the general Membership. Shall a previous President not be available, the ex-Officio may appoint an additional eligible Board member to serve on the committee.
The current President shall not serve on the Nominating Committee.
Article IX Amendments
The Constitution may be amended at the annual meetings by a two-thirds vote of those present and authorized to cast ballots under Article VII, Section 4. The Secretary shall provide member clubs with written notice of any proposed amendments not less than thirty days prior to the meeting at which an amendment will be considered.